Annual General Meeting
The company annual meeting is an important milestone in the fiscal year. This gives the company a focal point to complete the previous year's business, review its progress and to give shareholders a firsthand account of the state of the company. For most Micro-Cap companies with simple business models and financial statements this is usually a simple presentation to a few shareholders. In order to run a successful Annual General Meeting your company needs the following:
- Annual Report
- President's Statement
- Financial Statement
- Overview of Company
- Significant Events in the company in the past year
- Significant external events that affected the company in the past year
- Outlook for the next year
- List of Directors, Officers, Legal and Accounting, Transfer Agency
- Book Location - often the company office is sufficient. (Meetings in Toronto can be held at the Integral Offices)
- Send out annual report and shareholder meeting invitation
- Include list of directors to be nominated and any other resolutions that require voting on.
- Post meeting date on company web site
- Standard Events at a Shareholders meeting
- Presidents Report
- CFO Report
- Questions from shareholders
- Vote on Directors
- Vote to accept annual report
- Vote on any other resolutions
- Post annual report to web site
- Mail out minutes to shareholders Touchstone can assist with (costs are quoted on an individual basis):
- Writing the Annual Report
- Providing all resolutions
- Mailing out the Annual Report and invitation
- Develop an agenda
- Develop the President & CFO presentations
- Taking Minutes
- Mailing out minutes to shareholders